Roscommon County Council aims to successfully fulfil and exceed our customers' needs and expectations. Whether your business is conducted in person, by telephone or by correspondence we will seek to ensure that you are treated:
- promptly and in a courteous manner
- with due regard to privacy and confidentiality
- by friendly and helpful staff
This Charter sets out the standards of service you may expect from Roscommon County Council.
- Provide information that is accurate, up to date and easily understood
- Ensure that application forms and information leaflets are widely available
- Continue to review and, where possible, simplify forms, information leaflets, processes and procedures.
- Ensure that the potential offered by Information Technology is fully availed of and identify further services that would be appropriate for delivery electronically
- Continue to develop our internal and external websites and ensure that all information is accurate and up to date.
- Prominently display the hours of service in all public offices/counters and on our website
When telephoning our offices you can expect that we will:
- Answer quickly and courteously
- Give our name and section when answering calls
- Be as helpful and informative as possible
- Take your contact number if information is not immediately available, and write or ring with a reply within a nominated time
- If necessary to transfer you to a different department we will tell you why and give you its name and telephone number
- Provide voicemail facility to allow you to leave a message outside of normal office hours, or where staff are absent. Messages will be responded to promptly.
If you visit our offices you can expect that we will:
- Ensure that the reception area is properly staffed during office opening hours
- Identify ourselves and be courteous and fair in all our dealings
- Respect your privacy and ensure that all matters are dealt with in a confidential manner
- Provide private interview room where possible and appropriate
- Deal with your enquiry as quickly as possible
- Aim to keep appointments punctually
You are requested to deal with our front-line staff as far as possible in relation to enquiries. For non-routine matters, or if you need to meet a specific person, you are advised that you should make an appointment in advance to ensure that the appropriate person is present and available.
Written and Electronic Correspondence
If you write to us with an enquiry you can expect that we will:
- Issue a comprehensive reply within, at most, 4 weeks of our receiving your letter - this undertaking does not in any way affect statutory deadlines.
- Use simple language and avoid the use of technical terms where possible
- Ensure that all correspondence carries a contact name and a contact number, and a reference number where appropriate.
In making applications/claims you can expect that we will:
- Seek only necessary information and explain precisely what is required
- Make a decision as quickly as possible on receipt of a valid application (i.e. fully completed and supported by necessary documentation) and within statutory deadlines.
- Deal with all applications fairly and consistently in accordance with the relevant rules and regulations and give reasons for our decisions.
Equality and Impartiality
We will ensure the rights to equal treatment established by equality legislation are adhered to and that people in similar circumstances are dealt with in a like manner
We will, as far as possible, provide clean, accessible public offices that ensure privacy, comply with occupational and safety standards and facilitate access for all our customers.
We will seek to provide choice, where feasible, in service delivery including payment methods, location of contact points and opening hours.
Services through Irish
All customers have the right to do their business with us through the medium of Irish or English. We will aim to have staff available to deal with you should you contact us through Irish.
We will operate a system of appeal/review for customers who are dissatisfied with decisions in relation to services whereby such decisions can be looked at again and reviewed.
We will monitor compliance and complete annual reviews of standards and performance and publish details of performance achieved against service indicators across the range of Council services in our Annual Report.
Help us to Help you
We welcome and encourage you to provide us with your views on our standard of service delivery. To assist us in meeting our service standards it would be appreciated if you would provide us with as much information as possible in dealing with your query. You are requested to quote any relevant reference number in all communications and to ensure that application forms are fully, accurately and legibly completed and signed prior to submission. Please ensure that all supporting documentation requested is submitted and that you advise us of any changes in circumstances which might have a bearing on your application. You are also requested to treat our staff in the way that you would like to be treated yourself.
Complaints in relation to the quality of any of our services should be made to the relevant Department Head who will review the matter. All complaints received will be acknowledged within 1 week and processed within 4 weeks. Where a mistake has been made an apology and explanation will be offered and every effort will be made to rectify the matter. Where a complaint highlights that our processes or procedures are deficient, every effort will be made to remedy the situation as quickly as possible. An appeals procedure in relation to customer complaints is also available.
A Customer Complaint Form is available in all of our public offices and on our website.
If you feel your complaint has not been fully or fairly addressed by the Department Head, you should complete and forward the prescribed complaint form to the:
Designated Appeals Officer,
Senior Executive Officer, Corporate Services Department,
Roscommon County Council, The Courthouse, Roscommon.
Phone : (090) 6632500 Fax: (090) 6632599
Email: email@example.com Website: http://www.roscommoncoco.ie/
If you remain unsatisfied with our response to your complaint, you may lodge a complaint with the Ombudsman. The office of the Ombudsman is an independent agency established to deal with cases of mal-administration with certain public bodies. A complaint may be lodged with the Ombudsman's Office at any time. The address for the Ombudsman's Office is as follows -
Office of the Ombudsman
18 Lower Leeson Street, Dublin 2.
Tel. 01 6785222 / Fax No. 01 6610570
Lo-call 1890 223 030
Email: firstname.lastname@example.org Website: http://www.ombudsman.gov.ie/
Full details of our Customer Services undertakings are outlined on our website.